In the field of business and commerce will always be faced with various kinds of payment transactions. The company will record all transactions based on the existing memorandum. The memorandum is evidence of transactions carried out by the company. As for the types of notes that can be cashed, one of them is debit notes. The memorandum influences the company’s finances so the company needs to make debit note templates.
What Are Debit Note Templates?
This is a document issued by a party where this document can also be referred to as a promissory note. Promissory notes are important documents between a lender and borrower. The memorandum is an agreement made by the payer in detail to the party paid. To withdraw it must be under the terms and conditions of the agreement. Debit note templates are usually used by companies as a substitute for invoices.
The Importance Of The Debit Note Templates
The company needs to make a debit note template because this is important. Debit note can be used as a reminder of funds that are due. Besides that with the debit note, the company that sells the goods can tell the buyer’s obligations towards its debt. Another benefit is the debit note containing the complete invoice information that will come in full. This is why companies will use this debit note.
When Should A Debit Note Templates Be Issued?
Debit note can be issued when a customer wants to return goods that you have received to the supplier. With the issuance of a debit note to the supplier, you can claim the item you received on credit. Debit notes can also be issued by buyers who get goods from sellers or suppliers who want to return the goods for certain reasons and make sense. Besides debit note template can also be issued for some cases such as damaged goods received, excessive bills to the buyer, invoice value is incorrect.
Debit Note Templates Example
As evidence and formal documents, the debit notes must be saved and recorded in accounting. The following are examples of situations that require issuing a debit note.
- Company X buys goods in company Y worth 5000 USD. However, the item was damaged when it arrived at company X so company X wanted to return it to company Y. To return the item company X has to issue a debit note template accompanied by relevant information on the goods purchased along with VAT. After the memorandum is received by company Y, the company will examine or review and approve the request of company X. Company Y will issue a credit note to company X.
You can use the internet to create a debit note template by downloading it. By doing this, you don’t have to waste your time thinking about the template. Debit note format in Excel Sheet and other formats are also available free of charge so you can choose as needed. Another advantage is that you can edit the document and make your template look professional.